Papers are considered to be important and sensitive if they contain information which could be a source of concern in the event of security breaches such personal information, health records or financial transactions. In the past, these documents had to be exchanged physically, which required a range of important participants ranging from executives and accountants, to lawyers, as well as internal and external personnel to be in the exact same location at precisely the same time in order to review them. This was expensive time-consuming and environmentally damaging method of sending documents that were susceptible to theft and unauthorised access.
With remote working growing and B2B purchasing becoming increasingly internet-focused sharing digital documents has become an integral aspect of business operations. However, while this convenience is excellent for productivity, it also poses significant risks. And the majority of business owners are not aware of the extent of the risks.
Email is an insecure method of sending documents to customers because cybercriminals are able to intercept emails and use the data to steal identities and other malicious actions. It’s also difficult to keep track of who has read and edited documents that were sent via email.
A secure document exchange is a great way to share files with customers, while keeping track of who has access to them and altered them. These tools are designed to comply with different data protection laws and offer a robust audit trail, making it easy to trace any possible issues back to the source. Additionally, they help companies avoid penalties resulting from data breaches, which can severely damage their reputation and profits.
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