The Difference Between Formal and Informal Meetings

Sometimes, information has to be communicated to a particular department or company in general in a relatively one-way manner This requires formal meetings. Formal meetings usually have an agenda that is fixed and has predefined roles for participants and the strictest timeline and protocol. They are designed to increase efficiency and allow for efficient decisions, with results documented in detailed meeting minutes.

Typically the person taking notes at these kinds of meetings adheres to a rigid structure and uses formal language in their minute-taking. It may also be that there are rules on who can speak and how. These meetings can be held in a meeting room however, they are usually conducted via video conference.

In informal gatherings participants are more comfortable expressing their opinions and ideas. This can help foster the spirit of collaboration and is particularly advantageous for teams that work from home or distributed geographically.

This is achieved by using polls that are interactive, such as or group discussions. Q&A sessions. This can be accomplished engaging methods such as polls, Q&A, or group discussions. It is also helpful to encourage a variety of perspectives as it can lead to richer discussions and creative solutions. It is crucial to document the most important points and actions items regardless of the style or the tone of the meeting. This will help ensure accountability and serve as a reference to future actions and decisions.