When composing the minutes of board meetings it is important to keep the minutes objective. The minutes can later be used as a legal document to prove that the meeting was held and that the decision was taken. If opinions are not included in the notes, they may appear biased and cause skepticism from stakeholders such as legal entities or potential board members. It is important to know what you should include in the minutes, but it is equally important to know what you should remove.
As a rule the minutes of board meetings should only document the decisions and facts made during the meeting. They shouldn’t contain personal or subjective views such as how the chair of the board hit on her desk to express her point. Also, it is best not to identify individuals involved in the discussion, unless there is a motion to be made. When it comes to voting, the board should record who made and seconded the motion, as well as the number of votes cast who voted in favor, against, and abstained.
It’s also recommended to keep track of any new attendees or special guests. This will help people keep https://boardroombox.com/why-do-you-need-a-board-portal/ track of the people who are in person and remotely. It’s also a great idea to include the starting and ending times of the meeting, as well as an exact date and time for the next meeting. The board members are busy, so setting a date and time for the meeting will help everyone stay on track.
